Difference between e-invoice and paper invoice

Invoicing is an essential part of any business operation, whether small or large. As technology advances, we have seen a shift from using traditional paper invoices to modern e-invoices.

In this article, we'll look at the key differences between a regular paper invoice and an e-invoices and how it can impact your business.

A regular paper invoice is a printed copy of the invoice that is sent to the customer after the transaction is completed.

Its features include:

• Tangibility: The customer can keep a paper copy of the invoice for future reference.
• Personal communication: Some customers feel that paper invoices add a personal touch to the transaction.
• Ability to sign: The invoice can be signed manually, which can add additional credibility.

Disadvantages of traditional paper invoices: slowness - excessive costs in papers, inks, and printing - difficulty in tracking and archiving - a large percentage of human errors.

The e-invoice system is one of the projects to develop the Egyptian electronic tax (e-tax) system that is in line with the New Egypt Vision 2030. It is a digital copy of the invoice that is sent via email or stored on an electronic platform.

1- It contains an electronic signature, which is more accurate and secure than a regular signature.

2- For each invoice, there is a specific unique number approved by the tax system (UUID).

3- Every electronic invoice has a QR CODE so that you can inquire about it and keep it.

4- The invoice can be kept in PDF format with the possibility of printing it.

5- It takes place between 3 parties: the sender (the issuer of the invoice), the recipient of the invoice (the buyer), and the tax system.

As it is issued electronically first and then sent to the tax system, where it is reviewed, audited, and approved before it reaches the recipient of the invoice (buyer), while the paper invoice is made between two parties only, the seller and the buyer.

Its features include:

• Speed ​​and efficiency: The e-invoice can be sent instantly.
• Flexibility: Customers can access e-invoices easily from anywhere and at any time.
• Digital storage: E-invoices can be stored on the cloud or on the computer, making it easier to archive and access them in the future.

This is what our program does, as your electronic invoices (e-invoices) in all these statuses are automatically stored in your personal Pulsar account, so you can download them in an easy-to-use Excel format on your computer, which you can return to at any time.

• Savings: Using e-invoices helps reduce costs associated with printing and shipping.

Conclusion

While a regular paper invoice provides personal contact and a traditional feel, an e-invoice offers the advantages of speed, efficiency, and savings.

At Pulsar, we believe in the importance of adapting to modern technologies to improve business efficiency. Our point of sale management system provides innovative solutions to manage your sales and control each detail that related to your electronic invoices (e-invoices) from A to Z, starting with integration with the Egyptian Tax Authority ETA system, preparing and sending electronic invoices (e-invoices) to it for the sales operations that you have done.

Contact us to learn more about our advanced solutions.