Send the electronic invoice (e-invoice) to ETA

An electronic invoice (e-invoice) is an important document that must be prepared. When one financier sells something to another financier, then this document must be sent electronically to ETA within 24 hours of the sale.

To make it easier to send these electronic invoices (e-invoices) and avoid errors, you can use a special form in your inventory control application. To do this, you need to connect the business model with electronic invoices (e-invoices). This will help you save time and simplify the process of submitting information to ETA.

The Inventory Control application allows you to send the electronic invoices (e-invoices) to ETA when creating a sale operation for a legal entity. And for this reason:

1. Create a sale operation as shown in the instructions.
2. Ensure that the ETA requirements for issuing the electronic invoices (e-invoices) are met: ‎
   1. In the Client field, make sure to provide the buyer's information with full details, including address. ‎
   2. Goods and services must have an EGS or GS1 barcode, approved by ETA.
3. After creating a sale operation and verifying that the requirements are met, execute this operation and click Send to ETA.

Please note, that the Send to ETA button may not be available for activation. If this happens, hover your mouse over the blocked button to find out why it is blocked.

You will be able to preview all the electronic invoices (e-invoices) and their status with ETA in your personal account in PSR application, in the Integration with ETA - E-Invoices - Outgoing section. In addition, the electronic invoices (e-invoices) sent to ETA are immediately displayed in your personal account in the ETA electronic invoice (e-invoice) online portal.

In the Integration with ETA - E-Invoices - Outgoing section, you will find a list of all electronic invoices (e-invoices) created in your Inventory Control application.
To send an electronic invoice (e-invoice) from this list, do the following:

1. Check the connection indicator - it should be green. If the connection indicator is red, check your organization information and complete the setup exchange form.
2. Choose the electronic invoice (e-invoices) that you want to send to ETA and that you have not yet sent.
3. To quickly find the electronic invoices (e-invoices) you need, you can use the quick search window and filters:
   • By the point of sale (store),
   • By the date,
   • By the electronic invoices (e-invoices) status.

Where you can easily choose the electronic invoices (e-invoices) that were issued in a specific point of sale (store) or in several points of sale (stores), and for more accuracy you can specify a specific date on which you would like to view the electronic invoices (e-invoices) that were issued, and you can also specify the status of the electronic invoice (e-invoice) that you are looking for.

4. After selecting the electronic invoice (e-invoice) you want to send, click the Send to ETA button. The electronic invoices (e-invoices) sent to ETA will appear immediately in your personal account on the ETA electronic invoice (e-invoice) online portal.

5. To see the latest information about the electronic invoices (e-invoices) statuses at ETA, update your electronic invoices (e-invoices) list.

Submission statuses of the electronic invoices (e-invoices) to ETA, helps you understanding the list of documents more easily and quickly find the documents you need using filters.

Here's what the different statuses for sending the invoice to ETA mean:

1. Not sent - is a document type of an electronic invoice (e-invoice) that has not been sent yet to ETA.
2. In processing - It is a document type of an electronic invoice (e-invoice) that is currently being processed by the system in order to be transferred to ETA. The status will be changed to Submitted once the transfer is complete.
3. Submitted - is a document type of an electronic invoice (e-invoice) that has already been submitted to ETA and is under review. After review, it may become Valid or Invalid.
4. Valid - is a document type of an electronic invoice (e-invoice) that has been successfully accepted by ETA.
5. Invalid - is a document that will not be accepted by ETA due to errors or non-compliance with the rules. It must be corrected and sent again.
6. Rejected - is a document type of an electronic invoice (e-invoice) that has been rejected by the financier-buyer.
7. Canceled - is a document type of an electronic invoice (e-invoice) that has been canceled by the financier-seller. To cancel the sent the electronic invoice (e-invoice), you must go to the ETA electronic invoice (e-invoice) online portal.
8. The status could not be obtained - If you see this status, it means that the system was unable to get the information from ETA. Try waiting a few minutes and refreshing the list. If the status has not been changed, contact the technical support.